29 May 2019

PH&PMC Minutes May 2019

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BRERETON  AND  RAVENHILL  PARISH  COUNCIL

 

Minutes of a meeting of the Parish Hall and Property Management Committee held at the Parish Hall, Ravenhill Park, Brereton, on Wednesday, 15th May 2019.

 

Present

 

Councillors R Easton [Chairman], K Ansell, Mrs DM Easton, Mrs G Harvey, JC Harvey and

DR Johnson.

 

Apologies for absence were received from Councillors Mrs P Ansell and Ms L Bolas.

 

Mr PG Davies [Parish Clerk] was also present.

 

  1. APPOINTMENT OF CHAIRMAN

 

RESOLVED

 

That Councillor R Easton be appointed Chairman for the ensuing year.

 

  1. DECLARATIONS OF INTEREST

 

No declarations of interest were given at the commencement of the meeting.

 

  1. APPOINTMENT OF VICE-CHAIRMAN

 

RESOLVED

 

That Councillor JC Harvey be appointed Vice-Chairman for the ensuing year.

 

  1. MINUTES

 

RESOLVED

 

That the minutes of the meeting held on 3rd April 2019, be approved and signed as a correct record.

 

  1. PARISH HALL – PROGRESS REPORT

           

  • Hire Fee Income – Update

 

The Committee noted details of hire fee income for the month of April 2019 as compared with the same period the previous year.

 

  • Contract with SSE – Gas and Electricity

 

The Clerk reported, for information, that this contract expires on 4th November 2019.  He undertook to liaise with the Chairman in advance of the termination date.

 

  • Use of Tennis Court

 

The Committee noted that as part of a day aimed at fitness, Brereton Million had requested the use of the tennis court on 29th September 2019, for coaching purposes.

 

RESOLVED

 

That the request be approved.

 

  • Improvements in the Parish Hall

 

The Committee considered several suggestions from Neil Hyden, the Part-Time Caretaker,

 

 

 

for improving facilities in the Parish Hall.

 

Members were pleased to note the suggestions and it was:-

 

RESOLVED

 

  1. That 24 re-useable plastic beakers be purchased for use in the kitchen.
  2. That the Clerk ascertain the cost of purchasing 6 drop mats for use by Karate etc. and that he report further to the next meeting.
  3. That the repair of lights, guttering, etc. be dealt with by the Chairman.
  4. That improvements to the stage be held in abeyance pending further discussion with the groups hiring the Parish Hall.

 

  1. FINANCE REPORT

 

The Report of the Clerk showing the income and expenditure for the Parish Hall as at

30th April 2019, was received and noted.

 

  1. ALLOTMENTS

 

  1. Allotment Vacancy

 

The Committee noted that Plot 9 had become vacant and in accordance with the Parish Council’s policy, the Clerk had offered the allotment to the next person on the waiting list, ie

Mr A Funge of 38 Springhill Terrace.

 

Members noted the views of Mr J Cusack who was present at the meeting.

 

RESOLVED

 

That the action taken by the Clerk be approved and confirmed.

 

  1. Bee Hives

 

The Parish Council noted that Mr B Ghuman had sent in a letter requesting permission to site a bee hive on a waste tip at the bottom end of the allotment site away from residential properties.

 

Both the Clerk and Mr Cusack undertook to ascertain more information and report back to the next meeting.  The Committee were not opposed, in principle, to the suggestion but required more information before giving formal approval.

 

  • Security Light

 

Mr Cusack agreed to liaise with the Chairman on the provision of an additional security light at the allotments.

 

  1. Allotment Maintenance

 

Concern was expressed regarding the poor state of two allotments at Newman Grove.

 

RESOLVED

 

That the Clerk write to the allotment holders concerned pointing out the terms of the Agreement regarding proper maintenance and requesting an indication of their future intentions.

 

 

 

 

 

  1.    DATE AND TIME OF NEXT MEETING

 

RESOLVED

 

That the next meeting be held on 5th June 2019, at 7.30 p.m.

 

 

 

 

______________________

[Chairman]