25 Apr 2021

PH&PMC Minutes April 2021

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BRERETON  AND  RAVENHILL  PARISH  COUNCIL

 

Minutes of a meeting of the Parish Hall and Property Management Committee held on-line on Wednesday, 7th April 2021.

 

Present

 

Alderman R Easton [Chairman], Councillors Mrs DM Easton and Mrs L Johnson.

 

Apologies for absence were received from K Ansell, Mrs P Ansell, Mrs G Harvey, J Harvey and

DR Johnson.

 

Mr PG Davies [Parish Clerk] was also present.

 

  1. DECLARATIONS OF INTEREST

 

No declarations of interest were given at the commencement of the meeting.

 

  1. MINUTES

 

RESOLVED

 

That the minutes of the meeting held on 3rd February 2021, be approved and signed as a correct record.

 

  1. PARISH HALL – PROGRESS REPORT

           

  • Vandalism

 

The Clerk reported that the Police were still in talks with the parents of the youth who had damaged the sign.  The parents were considering whether to make a contribution towards the cost of the replacement sign.  The case had been referred to the Youth Offenders Service.

 

The Clerk undertook to seek an update from the Police and report further to the next meeting.

 

  • Hire Fees

 

The Committee noted the amount of hire fees received in the 2020/2021 financial year.

 

RESOLVED

 

That the discount currently offered to regular hirers be reviewed in six months’ time.

 

  • Hire of Hall for ‘Express You’ Dance Class

 

RESOLVED

 

That in view of the current Covid restrictions, no action be taken at the present on this request to hire the Parish Hall but the matter be reviewed in three months’ time.

 

  • Planters

 

The Committee considered an email from the District Council regarding the two planters that       were removed from nearby the entrance to the Parish Hall.  The planters had been removed     as the stipulation to plant vegetables in them was not acceptable.

 

The Clerk undertook to clarify the position with the District Council and to advise them that it         was the intention of the Parish Council to provide two new planters for flowers in due course.

 

 

  • Facebook

 

Councillor Mrs L Johnson kindly undertook to prepare a Facebook Page with photographs of the facilities available at the Parish Hall.

 

  • Telephones

 

The Chairman updated the Committee on alternative arrangements for telephone provision at the Parish Hall.

 

The Clerk undertook to contact Pop Telecom to ascertain:-

 

  1. when the current contract expired and obtain new prices; and
  2. why the pay telephone was not connected [the line was only available to provide internet access].

 

This matter would be considered further at the next meeting.

 

  • Business Rates

 

The Clerk undertook to enquire whether the Parish Council was eligible for any further Business Rate Grant relief from the District Council.

 

  1. CHRISTMAS LIGHTS

 

The Clerk updated the Committee on the quotation received for the provision of additional lighting features along Armitage Road.

 

RESOLVED

 

That the quotation be accepted for an additional three lighting features along Armitage Road.

 

  1. NEWMAN GROVE ALLOTMENTS

 

The Clerk reported the contents of a letter from Pest Direct Services in respect of the rodent problem at the Newman Grove allotments.

 

RESOLVED

 

  1. That in thanking the Pest Control Officer for his report, the Clerk request a further update on progress for submission to the next meeting.

 

  1. That the Chairman continue liaison with the allotment holders on the possibility of them being trained to undertake this task when the current contract with Pest Direct Services expires.

 

  1. FINANCE REPORT

 

The report of the Clerk, showing the income and expenditure of the Parish Hall as at

31st January 2021, was submitted for information and noted.

 

  1.    DATE AND TIME OF NEXT MEETING

 

RESOLVED

 

That the next meeting be held on 5th May 2021, at 7.30 p.m.

 

 

_____________________ [Chairman]